Collection Manual

Collection Policy

As stated in Policy 72, Library Collection, the collection serves primarily to "support the educational programs offered by UFV." The policy outlines the scope of the library's collection, which has four main categories:

  • Support for courses
  • General academic collection
  • Heritage collection
  • Research collection

The policy also describes responsibility and criteria for selection of library materials, budget priorities, the role of course reserves, and affirms the library's commitment to intellectual freedom (as defined by CFLA and BCLA).

Ordering Library Materials

We welcome suggestions and requests from faculty. Each instructional department is allocated funds from the library's budget for the purchase of library materials with one-time costs, including books and DVDs. The allocation is not used for subscriptions to journals or databases.

Ordering Procedure
  • Provide as much bibliographic information as possible, and include the ISBN if available.
  • Identify the number of copies and campus location for each title.
  • The maximum number of copies of any one title is two copies per campus location.
  • Orders must conform to the university's Library Collection Policy.
  • Send orders to your liaison librarian.
Deadlines for Ordering

These deadlines ensure that items ordered on departmental allocations are are received and paid for by the fiscal year end.

  • August 3150% encumbered
  • November 30100% encumbered

The library does not reimburse faculty for items purchased from personal funds for the library.

Our ordering process includes a number of verification steps to avoid unnecessary duplication, and our accounting system is not set up to handle these types of reimbursements.



Choice Reviews Online
Offers reviews of academic sources across the range of disciplines 

Your liaison librarian

Departmental Allocations Dashboard
See how your departmental allocations were spent in previous years

Weeding the Collection

Keeping the collection healthy and relevant involves weeding out items that are no longer useful, as well as items that are in poor condition. The following guide identifies current weeding projects in the library.

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