Appraisals and Tax Receipts
Appraisals and tax receipts are undertaken only for materials which are to be added to the library collection. Upon request of the donor, the Library will arrange for a tax receipt to be issued by the UFV Finance Office. Tax receipts will not be issued for donations valued at less than $10.
In accordance with the Canada Revenue Agency (CRA) guidelines, donated items must be appraised before tax receipts can be issued for them. For donations valued at $1,000 or less, appraisals are done in-house, by library staff, and considered final. In-house appraisals are based on the standard values stated in the Council of Post-Secondary Library Representatives, “Guidelines for the Appraisal of Gifts-in-Kind to College and Institute Libraries.” Copies of the Guidelines are available upon request.
A donor may choose to have an external appraisal done before donating to the Library. The library reserves the right to reject an appraisal that it judges to be unjustifiable. The library will provide a list of certified appraisers upon request. Donations valued in excess of $1000 must be assessed by an independent appraiser. The cost of an external appraisal is borne by the donor.
According to CRA guidelines, materials acquired using government funds (for example, university research grants, or a professional development allowance) are not personal property and are therefore not eligible for a tax receipt. Complimentary and review copies received from authors and publishers or any other materials received free by the donor, are also not eligible for a tax receipt.
The library will attempt to accommodate deadlines where possible but cannot guarantee that a particular taxation year deadline will be met. A processing time of three months may be required for library staff to review donated materials for acceptance. Tax receipts are generally issued within this time however, donations that require an external appraisal may take longer.
Tax receipts are accompanied by a letter of acknowledgement from the UFV Development Office.
In very special circumstances, the Library may express gratitude for a donation through a bookplate, an electronic gift note added to the cataloguing record as viewed in the online catalogue, or some other honour program.